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Maxime joined Spendesk in 2021 and has grown steadily through the ranks since, becoming our resident finance engineer.","text","maxime-reding","blog/author/maxime-reding",-1140,[],176408854,"21643648-1964-4f50-93e1-adc353a4c358","2026-03-17T08:43:08.491Z",[],[112,113,114],{"path":104,"name":25,"lang":36,"published":25},{"path":104,"name":25,"lang":38,"published":25},{"path":104,"name":25,"lang":40,"published":25},[116,136],{"name":117,"created_at":118,"published_at":16,"updated_at":119,"id":120,"uuid":121,"content":122,"slug":124,"full_slug":125,"sort_by_date":25,"position":126,"tag_list":127,"is_startpage":28,"parent_id":128,"meta_data":25,"group_id":129,"first_published_at":130,"release_id":25,"lang":32,"path":25,"alternates":131,"default_full_slug":125,"translated_slugs":132,"_stopResolving":41},"Finance strategy","2022-10-19T17:57:50.961Z","2026-03-12T10:47:22.861Z",206171406,"4c34e454-8993-474f-a2d1-5c1f6a260e14",{"_uid":123,"name":117,"component":22},"11f616ce-9f54-42bb-967c-fdb960b62cef","finance-strategy","blog/topic/finance-strategy",-100,[],176456153,"5a788f5a-b853-4a56-959b-15a4ea69fd80","2022-11-02T15:24:54.143Z",[],[133,134,135],{"path":125,"name":25,"lang":36,"published":25},{"path":125,"name":25,"lang":38,"published":25},{"path":125,"name":25,"lang":40,"published":25},{"name":137,"created_at":138,"published_at":16,"updated_at":139,"id":140,"uuid":141,"content":142,"slug":144,"full_slug":145,"sort_by_date":25,"position":146,"tag_list":147,"is_startpage":28,"parent_id":128,"meta_data":25,"group_id":148,"first_published_at":149,"release_id":25,"lang":32,"path":25,"alternates":150,"default_full_slug":145,"translated_slugs":151,"_stopResolving":41},"Fintech","2022-10-19T17:57:50.533Z","2026-03-12T10:47:22.809Z",206171404,"94ef2b79-ef39-4ddb-ba77-abaff9b051ed",{"_uid":143,"name":137,"component":22},"16e6840d-5cff-46db-b4ee-e63ad7b07a55","fintech","blog/topic/fintech",-80,[],"a49fb63a-e971-415c-bf8b-ef68db8b0ae4","2022-11-02T15:24:54.822Z",[],[152,153,154],{"path":145,"name":25,"lang":36,"published":25},{"path":145,"name":25,"lang":38,"published":25},{"path":145,"name":25,"lang":40,"published":25},{"type":93,"content":156},[157,199,258,267,277,300,337,349,357,366,375,384,407,425,433,441,463,484,493,515,523,559,581,589,597,618,640,648,670,679,687,710,719,727,750,759,767,790,812,820,857,880,889,969,977,1006,1029,1086,1115,1162,1170,1179,1208,1237,1261,1270,1278,1286,1295,1303,1312,1320,1329,1337],{"type":96,"attrs":158,"content":159},{"textAlign":25,"key":98},[160,167,180,185,194],{"text":161,"type":102,"marks":162},"Mid-market finance teams routinely miss reliefs they're entitled to. ",[163],{"type":164,"attrs":165},"textStyle",{"color":166},"#000000",{"text":168,"type":102,"marks":169},"HMRC data",[170,175,178],{"type":171,"attrs":172},"link",{"href":173,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/statistics/corporate-tax-research-and-development-tax-credit/research-and-development-tax-credits-statistics-september-2025","_blank",{"type":164,"attrs":176},{"color":177},"#1155CC",{"type":179},"underline",{"text":181,"type":102,"marks":182}," for tax year 2023 to 2024 shows total R&D claims fell 26% to 46,950, with smaller and first-time claimants disproportionately affected. ",[183],{"type":164,"attrs":184},{"color":166},{"text":186,"type":102,"marks":187},"Patent Box reliefs",[188,191,193],{"type":171,"attrs":189},{"href":190,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/statistics/patent-box-reliefs-statistics/patent-box-relief-statistics-september-2025",{"type":164,"attrs":192},{"color":177},{"type":179},{"text":195,"type":102,"marks":196}," are similarly concentrated. Large companies receive 95% of the total, while mid-market businesses are largely absent.",[197],{"type":164,"attrs":198},{"color":166},{"type":96,"attrs":200,"content":202},{"textAlign":25,"key":201},"p-1",[203,208,217,222,231,236,253],{"text":204,"type":102,"marks":205},"At 25% ",[206],{"type":164,"attrs":207},{"color":166},{"text":209,"type":102,"marks":210},"Corporation Tax",[211,214,216],{"type":171,"attrs":212},{"href":213,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/publications/rates-and-allowances-corporation-tax/rates-and-allowances-corporation-tax",{"type":164,"attrs":215},{"color":177},{"type":179},{"text":218,"type":102,"marks":219},", every £1,000 of unclaimed relief costs you £250 in tax you didn't need to pay. For mid-market businesses with profits in the ",[220],{"type":164,"attrs":221},{"color":166},{"text":223,"type":102,"marks":224},"marginal relief band",[225,228,230],{"type":171,"attrs":226},{"href":227,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/guidance/corporation-tax-marginal-relief",{"type":164,"attrs":229},{"color":177},{"type":179},{"text":232,"type":102,"marks":233},", that effective rate climbs to approximately 26.5%, taking the cost of every unclaimed £1,000 up to £265. Behind every relief claim is a documentation question. Can the ",[234],{"type":164,"attrs":235},{"color":166},{"text":237,"type":102,"marks":238},"transaction-level data",[239,250,252],{"type":171,"attrs":240},{"href":241,"uuid":242,"anchor":25,"target":243,"linktype":244,"story":245},"/blog/spend-management-software","a3acaca7-80c8-4a56-b8db-3b1da7d9e324","_self","story",{"name":246,"id":247,"uuid":242,"slug":248,"url":249,"full_slug":249,"_stopResolving":41},"10 top spend management software solutions",208736523,"spend-management-software","blog/spend-management-software",{"type":164,"attrs":251},{"color":177},{"type":179},{"text":254,"type":102,"marks":255}," your finance team holds support what you want to claim?",[256],{"type":164,"attrs":257},{"color":166},{"type":96,"attrs":259,"content":261},{"textAlign":25,"key":260},"p-2",[262],{"text":263,"type":102,"marks":264},"This piece covers five places where mid-market underclaiming hides: marginal relief calculations, the merged R&D scheme, Patent Box, capital allowances changes before April 2026, and the spend data infrastructure that supports every one of those claims. This is general guidance for UK finance teams. Tax treatment depends on your specific circumstances, so consult a qualified tax adviser before acting on the strategies covered here.",[265],{"type":164,"attrs":266},{"color":166},{"type":268,"attrs":269,"content":271},"heading",{"level":270,"textAlign":25},2,[272],{"text":273,"type":102,"marks":274},"How the current UK tax framework creates both opportunity and risk for mid-market",[275],{"type":164,"attrs":276},{"color":166},{"type":96,"attrs":278,"content":280},{"textAlign":25,"key":279},"p-3",[281,286,295],{"text":282,"type":102,"marks":283},"The Corporation Tax structure has rewarded precision since 1 April 2023. You pay 19% on profits up to £50,000 (small profits rate) and 25% on profits above £250,000 (main rate), with marginal relief applying in the band between those thresholds. The ",[284],{"type":164,"attrs":285},{"color":166},{"text":287,"type":102,"marks":288},"Corporate Tax Roadmap",[289,292,294],{"type":171,"attrs":290},{"href":291,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://assets.publishing.service.gov.uk/media/6721199c4da1c0d41942a8bd/Corporate_Tax_Roadmap.pdf",{"type":164,"attrs":293},{"color":177},{"type":179},{"text":296,"type":102,"marks":297},", published by HM Treasury in October 2024, caps the headline rate at 25% for the duration of this Parliament. It also maintains full expensing, the £1 million Annual Investment Allowance (AIA), and R&D reliefs at their current generosity.",[298],{"type":164,"attrs":299},{"color":166},{"type":96,"attrs":301,"content":303},{"textAlign":25,"key":302},"p-4",[304,309,318,323,332],{"text":305,"type":102,"marks":306},"HMRC is intervening earlier and collecting more compliance yield. In 2024 to 2025, HMRC secured ",[307],{"type":164,"attrs":308},{"color":166},{"text":310,"type":102,"marks":311},"£48.0 billion",[312,315,317],{"type":171,"attrs":313},{"href":314,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/publications/hmrc-annual-report-and-accounts-2024-to-2025/hmrcs-annual-report-and-accounts-2024-to-2025-financial-review",{"type":164,"attrs":316},{"color":177},{"type":179},{"text":319,"type":102,"marks":320}," in compliance yield, exceeding its £45.4 billion target. ",[321],{"type":164,"attrs":322},{"color":166},{"text":324,"type":102,"marks":325},"Upstream compliance activity",[326,329,331],{"type":171,"attrs":327},{"href":328,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://assets.publishing.service.gov.uk/media/687e5d318adf4250705c96d8/HMRC_annual_report_and_accounts_2024_to_2025.pdf",{"type":164,"attrs":330},{"color":177},{"type":179},{"text":333,"type":102,"marks":334},", where HMRC intervenes before errors are filed, grew from 24% to 43% of the compliance yield target between 2019 to 2020 and 2024 to 2025. The practical implication for finance teams: capture evidence as transactions happen, because year-end reconstruction makes claims harder to support and HMRC's recent enforcement campaigns show where mid-market is most exposed.",[335],{"type":164,"attrs":336},{"color":166},{"type":338,"attrs":339},"blok",{"id":340,"body":341},"97795b1b-e51e-4cae-b40c-ae6ea315bb56",[342],{"_uid":343,"asset":344,"caption":72,"component":348},"i-70b7bbe6-7ae3-4c54-b032-87da68c98442",{"id":345,"alt":72,"name":72,"focus":72,"title":72,"source":72,"filename":346,"copyright":72,"fieldtype":77,"meta_data":347,"is_external_url":28},168565554018764,"https://a.storyblok.com/f/146026/2121x1414/9916eba995/a-team-of-employees-meeting.jpg",{},"image",{"type":268,"attrs":350,"content":351},{"level":270,"textAlign":25},[352],{"text":353,"type":102,"marks":354},"Strategy #1: Marginal relief errors are triggering HMRC letters",[355],{"type":164,"attrs":356},{"color":166},{"type":96,"attrs":358,"content":360},{"textAlign":25,"key":359},"p-5",[361],{"text":362,"type":102,"marks":363},"HMRC's most visible recent campaign targets marginal relief. If you've ever counted your associated companies for marginal relief purposes and quietly wondered whether dormant subsidiaries should be included, you're not alone. This grey area catches more mid-market groups than any other single calculation error.",[364],{"type":164,"attrs":365},{"color":166},{"type":96,"attrs":367,"content":369},{"textAlign":25,"key":368},"p-6",[370],{"text":371,"type":102,"marks":372},"Both the £50,000 lower limit and £250,000 upper limit must be divided by the number of associated companies, including the company itself. Dormant subsidiaries, holding companies, special purpose vehicles, and overseas entities all count.",[373],{"type":164,"attrs":374},{"color":166},{"type":96,"attrs":376,"content":378},{"textAlign":25,"key":377},"p-7",[379],{"text":380,"type":102,"marks":381},"For a group with four associated companies, the marginal relief band compresses from £50,000 to £250,000 down to £12,500 to £62,500. A company that believed it qualified for the 19% small profits rate may actually owe tax at the 25% main rate, or at the approximately 26.5% effective marginal rate within the band.",[382],{"type":164,"attrs":383},{"color":166},{"type":96,"attrs":385,"content":387},{"textAlign":25,"key":386},"p-8",[388,393,402],{"text":389,"type":102,"marks":390},"HMRC is writing to companies it suspects have failed to declare the correct number of associated companies. The Institute of Chartered Accountants in England and Wales (ICAEW) ",[391],{"type":164,"attrs":392},{"color":166},{"text":394,"type":102,"marks":395},"confirmed the campaign",[396,399,401],{"type":171,"attrs":397},{"href":398,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.icaew.com/insights/tax-news/2025/aug-2025/companies-may-have-claimed-marginal-relief-in-error",{"type":164,"attrs":400},{"color":177},{"type":179},{"text":403,"type":102,"marks":404}," in August 2025, and those letters require a response within 30 days.",[405],{"type":164,"attrs":406},{"color":166},{"type":96,"attrs":408,"content":410},{"textAlign":25,"key":409},"p-9",[411,420],{"text":412,"type":102,"marks":413},"ICAEW's TAXguide 02/23",[414,417,419],{"type":171,"attrs":415},{"href":416,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.icaew.com/technical/tax/tax-faculty/taxguides/2023/taxguide-02-23",{"type":164,"attrs":418},{"color":177},{"type":179},{"text":421,"type":102,"marks":422}," explains that certain dormant or non-trading associated companies are disregarded when determining the associated company count for corporation tax thresholds. If you've understated the count, it's worth reviewing prior CT returns within the amendment window. You may also want to model whether dissolving genuinely dormant entities would improve your tax rate position before acting. Can you confidently list every associated company in your group right now, including the ones nobody thinks about?",[423],{"type":164,"attrs":424},{"color":166},{"type":268,"attrs":426,"content":427},{"level":270,"textAlign":25},[428],{"text":429,"type":102,"marks":430},"Strategy #2: R&D tax credits under the merged scheme",[431],{"type":164,"attrs":432},{"color":166},{"type":96,"attrs":434,"content":435},{"textAlign":25,"key":98},[436],{"text":437,"type":102,"marks":438},"The transition to the merged Research and Development Expenditure Credit (RDEC) scheme, effective for accounting periods beginning on or after 1 April 2024, caught many mid-market finance teams off guard. If you're still operating on assumptions from the old SME scheme, your claims may be wrong.",[439],{"type":164,"attrs":440},{"color":166},{"type":96,"attrs":442,"content":443},{"textAlign":25,"key":201},[444,449,458],{"text":445,"type":102,"marks":446},"The merged scheme offers a ",[447],{"type":164,"attrs":448},{"color":166},{"text":450,"type":102,"marks":451},"20% above-the-line credit",[452,455,457],{"type":171,"attrs":453},{"href":454,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.deloitte.com/uk/en/services/tax/perspectives/the-uk-merged-r-and-d-regime.html",{"type":164,"attrs":456},{"color":177},{"type":179},{"text":459,"type":102,"marks":460}," on qualifying R&D expenditure. For companies paying CT at 25%, the net cash benefit is 15%.",[461],{"type":164,"attrs":462},{"color":166},{"type":96,"attrs":464,"content":465},{"textAlign":25,"key":260},[466,471,479],{"text":467,"type":102,"marks":468},"A separate system, ",[469],{"type":164,"attrs":470},{"color":166},{"text":472,"type":102,"marks":473},"Enhanced R&D Intensive Support",[474,476,478],{"type":171,"attrs":475},{"href":454,"uuid":25,"anchor":25,"target":174,"linktype":81},{"type":164,"attrs":477},{"color":177},{"type":179},{"text":480,"type":102,"marks":481}," (ERIS), for loss-making SMEs, provides up to 27% where qualifying R&D expenditure represents at least 30% of total expenditure. That threshold was reduced from the original 40%, so more companies qualify than many finance teams realise. Note that ERIS applies only to companies meeting the SME definition used for R&D relief, which is expressed using euro thresholds: fewer than 500 staff, with either turnover below €100 million or balance sheet total below €86 million. These limits are set in euros because the definition is inherited from EU rules. But if your accounts are in sterling, convert at the exchange rate on your balance sheet date. Larger mid-market businesses claim under the merged scheme regardless of R&D intensity.",[482],{"type":164,"attrs":483},{"color":166},{"type":268,"attrs":485,"content":487},{"level":486,"textAlign":25},3,[488],{"text":489,"type":102,"marks":490},"The pre-notification deadline most new claimants miss",[491],{"type":164,"attrs":492},{"color":166},{"type":96,"attrs":494,"content":495},{"textAlign":25,"key":279},[496,501,510],{"text":497,"type":102,"marks":498},"If you haven't claimed R&D relief in the previous three accounting periods, or if you're claiming for the first time, you must ",[499],{"type":164,"attrs":500},{"color":166},{"text":502,"type":102,"marks":503},"notify HMRC",[504,507,509],{"type":171,"attrs":505},{"href":506,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/publications/hmrcs-approach-to-research-and-development-tax-reliefs-2023-to-2024/approach-to-research-and-development-tax-reliefs-2023-to-2024",{"type":164,"attrs":508},{"color":177},{"type":179},{"text":511,"type":102,"marks":512}," of your intention to claim within six months of the end of the accounting period. Miss this deadline and you forfeit the claim entirely. HMRC has no statutory discretion to extend it.",[513],{"type":164,"attrs":514},{"color":166},{"type":268,"attrs":516,"content":517},{"level":486,"textAlign":25},[518],{"text":519,"type":102,"marks":520},"Why HMRC scrutiny shouldn't stop valid claims",[521],{"type":164,"attrs":522},{"color":166},{"type":96,"attrs":524,"content":525},{"textAlign":25,"key":302},[526,531,540,545,554],{"text":527,"type":102,"marks":528},"Documentation has become the practical battleground. Roughly ",[529],{"type":164,"attrs":530},{"color":166},{"text":532,"type":102,"marks":533},"2,100 R&D claims",[534,537,539],{"type":171,"attrs":535},{"href":536,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.taxjournal.com/articles/hmrc-corrects-2-100-r-d-claims",{"type":164,"attrs":538},{"color":177},{"type":179},{"text":541,"type":102,"marks":542}," were amended by HMRC's Fraud Investigation Service in 2022 and 2023, with over 73% of queried claims subsequently amended. ICAEW has ",[543],{"type":164,"attrs":544},{"color":166},{"text":546,"type":102,"marks":547},"observed",[548,551,553],{"type":171,"attrs":549},{"href":550,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.icaew.com/insights/tax-news/2024/jul-2024/what-might-we-see-in-the-next-budget",{"type":164,"attrs":552},{"color":177},{"type":179},{"text":555,"type":102,"marks":556}," that HMRC's compliance strategy \"is disrupting compliant claims, hindering genuine R&D investment and disproportionately affecting small companies.\" Every claim now requires a mandatory Additional Information Form with technical narrative and cost breakdown.",[557],{"type":164,"attrs":558},{"color":166},{"type":96,"attrs":560,"content":561},{"textAlign":25,"key":359},[562,567,576],{"text":563,"type":102,"marks":564},"A Spring 2026 ",[565],{"type":164,"attrs":566},{"color":166},{"text":568,"type":102,"marks":569},"advance assurance pilot",[570,573,575],{"type":171,"attrs":571},{"href":572,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://taxscape.deloitte.com/measures-autumn-budget-2025/clarification-on-intra-group-rdec-payments-and-new-advance-assurance-pilot.aspx",{"type":164,"attrs":574},{"color":177},{"type":179},{"text":577,"type":102,"marks":578}," is opening to any SME planning to claim, including those with previous claims. If your R&D involves complex or high-risk elements, this is worth monitoring.",[579],{"type":164,"attrs":580},{"color":166},{"type":96,"attrs":582,"content":583},{"textAlign":25,"key":368},[584],{"text":585,"type":102,"marks":586},"Your R&D qualifying expenditure (staff costs, subcontractor costs, consumables) needs to be tracked and attributed to specific qualifying projects as the expenditure is incurred. The difference between a defensible R&D claim and a contested one usually shows up in the cost attribution evidence, not in the technical narrative. The same documentation logic determines who can credibly claim Patent Box.",[587],{"type":164,"attrs":588},{"color":166},{"type":268,"attrs":590,"content":591},{"level":270,"textAlign":25},[592],{"text":593,"type":102,"marks":594},"Strategy #3: Patent Box, and the 10% rate most mid-market businesses miss",[595],{"type":164,"attrs":596},{"color":166},{"type":96,"attrs":598,"content":599},{"textAlign":25,"key":377},[600,605,613],{"text":601,"type":102,"marks":602},"Only around ",[603],{"type":164,"attrs":604},{"color":166},{"text":606,"type":102,"marks":607},"1,650 companies",[608,610,612],{"type":171,"attrs":609},{"href":190,"uuid":25,"anchor":25,"target":174,"linktype":81},{"type":164,"attrs":611},{"color":177},{"type":179},{"text":614,"type":102,"marks":615}," elect into Patent Box. The relief stays concentrated among larger businesses: an estimated £1,977 million was claimed in 2023 to 2024, with large companies receiving 95% of it. The top 145 companies, by relief value, account for 92% of all Patent Box claims.",[616],{"type":164,"attrs":617},{"color":166},{"type":96,"attrs":619,"content":620},{"textAlign":25,"key":386},[621,626,635],{"text":622,"type":102,"marks":623},"Patent Box allows you to apply a 10% effective Corporation Tax rate to profits derived from patented inventions, against the standard 25% main rate. That's a saving of up to 15 percentage points on qualifying profits. A ",[624],{"type":164,"attrs":625},{"color":166},{"text":627,"type":102,"marks":628},"single patented component",[629,632,634],{"type":171,"attrs":630},{"href":631,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.deloitte.com/uk/en/services/tax/services/the-uk-patent-box.html",{"type":164,"attrs":633},{"color":177},{"type":179},{"text":636,"type":102,"marks":637}," can bring all revenue from a product within Patent Box.",[638],{"type":164,"attrs":639},{"color":166},{"type":268,"attrs":641,"content":642},{"level":486,"textAlign":25},[643],{"text":644,"type":102,"marks":645},"Why nexus tracking deters mid-market claimants",[646],{"type":164,"attrs":647},{"color":166},{"type":96,"attrs":649,"content":650},{"textAlign":25,"key":409},[651,656,665],{"text":652,"type":102,"marks":653},"Many mid-market finance teams avoid Patent Box because nexus tracking has to start when the intellectual property (IP) is created. You need to track the R&D expenditure that generated the IP from the point of IP creation. You must also ",[654],{"type":164,"attrs":655},{"color":166},{"text":657,"type":102,"marks":658},"elect into Patent Box",[659,662,664],{"type":171,"attrs":660},{"href":661,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.saffery.com/insights/articles/uk-patent-box/",{"type":164,"attrs":663},{"color":177},{"type":179},{"text":666,"type":102,"marks":667},", either in the computations accompanying your CT return or separately in writing to HMRC, within two years of the end of the relevant accounting period. That two-year window is a hard deadline.",[668],{"type":164,"attrs":669},{"color":166},{"type":96,"attrs":671,"content":673},{"textAlign":25,"key":672},"p-10",[674],{"text":675,"type":102,"marks":676},"If you're already claiming R&D tax credits, you should almost certainly be assessing Patent Box eligibility as well. The reliefs are designed to work together. R&D credits reduce the cost of innovation. Patent Box reduces the tax on the profits that innovation generates. Yet mid-market companies claiming R&D credits are, by the data, overwhelmingly failing to also capture Patent Box.",[677],{"type":164,"attrs":678},{"color":166},{"type":268,"attrs":680,"content":681},{"level":486,"textAlign":25},[682],{"text":683,"type":102,"marks":684},"Why the new transfer pricing exemption doesn't help with Patent Box",[685],{"type":164,"attrs":686},{"color":166},{"type":96,"attrs":688,"content":690},{"textAlign":25,"key":689},"p-11",[691,696,705],{"text":692,"type":102,"marks":693},"The new UK-to-UK ",[694],{"type":164,"attrs":695},{"color":166},{"text":697,"type":102,"marks":698},"transfer pricing exemption",[699,702,704],{"type":171,"attrs":700},{"href":701,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.dlapiper.com/insights/publications/2026/02/finance-bill-2025-26",{"type":164,"attrs":703},{"color":177},{"type":179},{"text":706,"type":102,"marks":707},", which applies for chargeable periods beginning on or after 1 January 2026, carves out transactions interacting with Patent Box. If you hold a Patent Box election, you must continue to maintain arm's-length intercompany IP pricing regardless of the broader exemption.",[708],{"type":164,"attrs":709},{"color":166},{"type":96,"attrs":711,"content":713},{"textAlign":25,"key":712},"p-12",[714],{"text":715,"type":102,"marks":716},"Both R&D credits and Patent Box share the same underlying requirement: traceable, project-level cost data captured as work happens, not reconstructed at year-end.",[717],{"type":164,"attrs":718},{"color":166},{"type":268,"attrs":720,"content":721},{"level":270,"textAlign":25},[722],{"text":723,"type":102,"marks":724},"Strategy #4: Capital allowances decisions before April 2026",[725],{"type":164,"attrs":726},{"color":166},{"type":96,"attrs":728,"content":730},{"textAlign":25,"key":729},"p-13",[731,736,745],{"text":732,"type":102,"marks":733},"The main pool ",[734],{"type":164,"attrs":735},{"color":166},{"text":737,"type":102,"marks":738},"Writing Down Allowance",[739,742,744],{"type":171,"attrs":740},{"href":741,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/publications/new-first-year-allowance-and-main-rate-of-writing-down-allowances/capital-allowances-new-first-year-allowance-and-reducing-main-rate-writing-down-allowances",{"type":164,"attrs":743},{"color":177},{"type":179},{"text":746,"type":102,"marks":747}," rate (WDA, the annual deduction on certain capital assets) drops from 18% to 14% from 1 April 2026 for companies. For accounting periods straddling that date, a blended rate applies.",[748],{"type":164,"attrs":749},{"color":166},{"type":96,"attrs":751,"content":753},{"textAlign":25,"key":752},"p-14",[754],{"text":755,"type":102,"marks":756},"If you have significant main pool balances (vehicles, general equipment, and legacy IT that don’t qualify for full expensing), the pre-April 2026 window is an active planning period. After 1 April 2026, it closes permanently.",[757],{"type":164,"attrs":758},{"color":166},{"type":268,"attrs":760,"content":761},{"level":486,"textAlign":25},[762],{"text":763,"type":102,"marks":764},"Full expensing versus AIA: which applies to your purchases",[765],{"type":164,"attrs":766},{"color":166},{"type":96,"attrs":768,"content":770},{"textAlign":25,"key":769},"p-15",[771,776,785],{"text":772,"type":102,"marks":773},"Full expensing provides 100% first-year relief on qualifying main rate plant and machinery with no monetary cap. But it only applies to new, unused assets purchased by companies, and excludes cars, second-hand assets, and leased assets. The AIA, ",[774],{"type":164,"attrs":775},{"color":166},{"text":777,"type":102,"marks":778},"now permanently set",[779,782,784],{"type":171,"attrs":780},{"href":781,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/capital-allowances/annual-investment-allowance",{"type":164,"attrs":783},{"color":177},{"type":179},{"text":786,"type":102,"marks":787}," at £1 million, generally covers most new and used plant and machinery and is available to most businesses. But be aware that this is capped, and it excludes cars, gifted or previously-owned items, and certain mixed partnerships or trusts.",[788],{"type":164,"attrs":789},{"color":166},{"type":96,"attrs":791,"content":793},{"textAlign":25,"key":792},"p-16",[794,799,807],{"text":795,"type":102,"marks":796},"For mid-market groups, the AIA may also need to be ",[797],{"type":164,"attrs":798},{"color":166},{"text":800,"type":102,"marks":801},"shared between companies",[802,804,806],{"type":171,"attrs":803},{"href":781,"uuid":25,"anchor":25,"target":174,"linktype":81},{"type":164,"attrs":805},{"color":177},{"type":179},{"text":808,"type":102,"marks":809}," under common ownership. Plan that allocation deliberately so the group doesn't default into suboptimal claims.",[810],{"type":164,"attrs":811},{"color":166},{"type":268,"attrs":813,"content":814},{"level":486,"textAlign":25},[815],{"text":816,"type":102,"marks":817},"Structures and Buildings Allowance: likely underclaimed since 2018",[818],{"type":164,"attrs":819},{"color":166},{"type":96,"attrs":821,"content":823},{"textAlign":25,"key":822},"p-17",[824,829,838,843,852],{"text":825,"type":102,"marks":826},"The Structures and Buildings Allowance (SBA) provides ",[827],{"type":164,"attrs":828},{"color":166},{"text":830,"type":102,"marks":831},"3% straight-line annual relief",[832,835,837],{"type":171,"attrs":833},{"href":834,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/publications/budget-2025-overview-of-tax-legislation-and-rates-ootlar/annex-a-rates-and-allowances",{"type":164,"attrs":836},{"color":177},{"type":179},{"text":839,"type":102,"marks":840}," on eligible construction, renovation, and conversion costs for non-residential buildings and structures. It applies to expenditure incurred on or after 29 October 2018, but it isn't automatic. You must ",[841],{"type":164,"attrs":842},{"color":166},{"text":844,"type":102,"marks":845},"maintain an allowance statement",[846,849,851],{"type":171,"attrs":847},{"href":848,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.pinsentmasons.com/out-law/guides/uk-structures-and-buildings-allowances",{"type":164,"attrs":850},{"color":177},{"type":179},{"text":853,"type":102,"marks":854}," per building.",[855],{"type":164,"attrs":856},{"color":166},{"type":96,"attrs":858,"content":860},{"textAlign":25,"key":859},"p-18",[861,866,875],{"text":862,"type":102,"marks":863},"Many mid-market companies that built or refurbished premises between October 2018 and now have never claimed SBA. In ",[864],{"type":164,"attrs":865},{"color":166},{"text":867,"type":102,"marks":868},"Freeport or Investment Zone",[869,872,874],{"type":171,"attrs":870},{"href":871,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/guidance/check-if-you-can-claim-enhanced-structures-and-buildings-allowance-relief-in-freeport-tax-sites",{"type":164,"attrs":873},{"color":177},{"type":179},{"text":876,"type":102,"marks":877}," special tax sites, the enhanced rate is 10%. The cumulative effect across several years and multiple properties adds up.",[878],{"type":164,"attrs":879},{"color":166},{"type":96,"attrs":881,"content":883},{"textAlign":25,"key":882},"p-19",[884],{"text":885,"type":102,"marks":886},"The capital allowances decisions due before April 2026 are documentation problems as much as tax problems. The records you can produce (purchase dates, asset categorisations, emissions data) determine which pool each asset lands in, and which rate it attracts.",[887],{"type":164,"attrs":888},{"color":166},{"type":338,"attrs":890},{"id":891,"body":892},"e2b571ce-1fa6-49a0-88b2-bb531a6951e1",[893],{"_uid":894,"table":895,"component":968,"noLineBreak":28,"highlightLastRow":28},"b9ae70de-212e-4b45-a69e-7cdbf66ec74b",{"tbody":896,"thead":957,"fieldtype":967},[897,909,921,933,945],{"_uid":898,"body":899},"20c55bed-1705-465f-9ec1-92ccc08be554",[900,903,906],{"_uid":901,"value":902},"5e523d52-8e08-4db5-b079-ed57cc5fd128","Full expensing",{"_uid":904,"value":905},"7e2077c2-71f6-445f-8500-a27868b45ee4","100% first-year",{"_uid":907,"value":908},"21d89a12-f9ae-4584-b5c4-94dee63bf853","New, unused assets; companies only; excludes cars, second-hand and leased assets",{"_uid":910,"body":911},"c2880cc8-9a9c-47f5-b339-3429f2662361",[912,915,918],{"_uid":913,"value":914},"52037193-2a30-48d8-82ff-b6818f6c7c13","Annual Investment Allowance (AIA)",{"_uid":916,"value":917},"a6b26e20-405f-41a4-aeaa-aef5ac619bc1","100% on first £1 million",{"_uid":919,"value":920},"c28f717b-5efd-4a28-91ad-241fbd4a4b69","Capped; excludes cars and gifted or previously-owned items",{"_uid":922,"body":923},"6288dc9b-7967-44ba-9348-a2fe3d2b7297",[924,927,930],{"_uid":925,"value":926},"1f3208be-c663-46d3-a58e-d6caef64d1f9","Main pool WDA",{"_uid":928,"value":929},"96b64656-6f19-48d7-b749-5430b84dfce4","18% (to 31 March 2026), 14% (from 1 April 2026)",{"_uid":931,"value":932},"5df747a2-e847-4ae5-9da7-e9be1b826d6f","Reducing balance",{"_uid":934,"body":935},"84bf9474-0c7a-414d-82e0-1c0f728c23ac",[936,939,942],{"_uid":937,"value":938},"5d74e8da-463d-4020-a4ce-0fc9af956f4b","Special rate pool WDA",{"_uid":940,"value":941},"15bb9be7-3f23-4caf-9803-dcf6b411f1fc","6%",{"_uid":943,"value":944},"5c801c2c-5ea0-420c-8623-e61686bde0c1","Cars over 50g/km, integral features, long-life assets",{"_uid":946,"body":947},"47ab985e-7611-4993-8e4d-d20ba3d85c6b",[948,951,954],{"_uid":949,"value":950},"c2fc70d2-b7c7-4599-905f-5e9fe9117a6e","Structures and Buildings Allowance (SBA)",{"_uid":952,"value":953},"c92a6f1b-3bd3-44c0-bcdc-d217d4a996ff","3% straight-line (10% in Freeport or Investment Zone special tax sites)",{"_uid":955,"value":956},"ff01b012-ab0a-4b2b-b0b3-dc0a7426971e","Non-residential; requires allowance statement",[958,961,964],{"_uid":959,"value":960},"e9fc4f0e-4434-496e-8b12-0ee8ddf907e6","Relief",{"_uid":962,"value":963},"a3b86fc4-5aa0-4ef0-bcda-f9f1cc26f10a","Rate",{"_uid":965,"value":966},"7d210843-62c5-4ace-800f-2ddaf50253eb","Key restriction","table","simpleTable",{"type":268,"attrs":970,"content":971},{"level":270,"textAlign":25},[972],{"text":973,"type":102,"marks":974},"Strategy #5: Treat your spend data as tax infrastructure",[975],{"type":164,"attrs":976},{"color":166},{"type":96,"attrs":978,"content":980},{"textAlign":25,"key":979},"p-20",[981,986,1001],{"text":982,"type":102,"marks":983},"Every relief covered above depends on transaction-level data. Asset class for capital allowances, project attribution for R&D, nexus tracking for Patent Box, associated company count for marginal relief. Poor ",[984],{"type":164,"attrs":985},{"color":166},{"text":987,"type":102,"marks":988},"expense categorisation",[989,998,1000],{"type":171,"attrs":990},{"href":991,"uuid":992,"anchor":25,"target":243,"linktype":244,"story":993},"/blog/automated-expense-categorization/","8dc5f3f2-9451-46c1-bb45-4aeac3d932ea",{"name":994,"id":995,"uuid":992,"slug":996,"url":997,"full_slug":997,"_stopResolving":41},"Autocat: automated expense categorization with Spendesk",208782316,"automated-expense-categorization","blog/automated-expense-categorization",{"type":164,"attrs":999},{"color":177},{"type":179},{"text":1002,"type":102,"marks":1003}," makes each of those harder to substantiate, and harder claims either don't get filed or don't survive scrutiny.",[1004],{"type":164,"attrs":1005},{"color":166},{"type":96,"attrs":1007,"content":1009},{"textAlign":25,"key":1008},"p-21",[1010,1015,1024],{"text":1011,"type":102,"marks":1012},"Whether a purchase qualifies for full expensing at 100%, AIA, or the reduced 14% WDA from April 2026 depends entirely on how you categorise it. Cars with CO₂ emissions up to 50g/km go to the main pool; those above 50g/km go to the ",[1013],{"type":164,"attrs":1014},{"color":166},{"text":1016,"type":102,"marks":1017},"special rate pool",[1018,1021,1023],{"type":171,"attrs":1019},{"href":1020,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/capital-allowances/business-cars",{"type":164,"attrs":1022},{"color":177},{"type":179},{"text":1025,"type":102,"marks":1026}," at 6% WDA. Capturing emissions data and asset classification at the point of purchase makes the correct claim possible.",[1027],{"type":164,"attrs":1028},{"color":166},{"type":96,"attrs":1030,"content":1032},{"textAlign":25,"key":1031},"p-22",[1033,1038,1053,1058,1067,1072,1081],{"text":1034,"type":102,"marks":1035},"The same principle applies to ",[1036],{"type":164,"attrs":1037},{"color":166},{"text":1039,"type":102,"marks":1040},"VAT reclaim",[1041,1050,1052],{"type":171,"attrs":1042},{"href":1043,"uuid":1044,"anchor":25,"target":243,"linktype":244,"story":1045},"/blog/vat-reclaim-uk/","4ccf2b05-11c4-49e9-964b-f4d051222a95",{"name":1046,"id":1047,"uuid":1044,"slug":1048,"url":1049,"full_slug":1049,"_stopResolving":41},"VAT reclaim in the UK: What you can claim and what evidence you need",164479463370307,"vat-reclaim-uk","blog/vat-reclaim-uk",{"type":164,"attrs":1051},{"color":177},{"type":179},{"text":1054,"type":102,"marks":1055},". ",[1056],{"type":164,"attrs":1057},{"color":166},{"text":1059,"type":102,"marks":1060},"HMRC's record-keeping rules",[1061,1064,1066],{"type":171,"attrs":1062},{"href":1063,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/guidance/record-keeping-for-vat-notice-70021",{"type":164,"attrs":1065},{"color":177},{"type":179},{"text":1068,"type":102,"marks":1069}," require digital transaction-level records, and expenses with mixed business and personal use must have the disallowable portion separately identified at transaction level. HMRC's ",[1070],{"type":164,"attrs":1071},{"color":166},{"text":1073,"type":102,"marks":1074},"2025 tax gap publication",[1075,1078,1080],{"type":171,"attrs":1076},{"href":1077,"uuid":25,"anchor":25,"target":174,"linktype":81},"https://www.gov.uk/government/statistics/measuring-tax-gaps/2-tax-gaps-vat",{"type":164,"attrs":1079},{"color":177},{"type":179},{"text":1082,"type":102,"marks":1083}," reported upward revisions to estimated missing VAT for 2022 to 2023 of around £5 billion, confirming the regulator's focus on transaction-level evidence.",[1084],{"type":164,"attrs":1085},{"color":166},{"type":96,"attrs":1087,"content":1089},{"textAlign":25,"key":1088},"p-23",[1090,1095,1110],{"text":1091,"type":102,"marks":1092},"Better transaction-level data makes substantiating relief claims easier. 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